AGM NOTICE & LOCATION
The 2021/2022 Annual General Meeting of the Bus and Coach Society of Victoria will be held on Saturday 29th January 2022 at the Museum of Vehicle Evolution, 7723 Goulburn Valley Highway, Kialla at approximately 1.00pm                                                

The AGM is being held in conjunction with our previously announced daytrip to the museum.

The 2021/2022 AGM was delayed due to the COVID-19 restrictions in accordance with authorisation from Consumer Affairs Victoria.

Elections for the Committee will be conducted at the AGM along with the presentation of the annual and financial reports.

COVID-19 REQUIREMENTS
Attendees of the daytrip and AGM are required to be double vaccinated and to use the QR code check-in on the buses and at the museum.

Masks are to be worn on the buses and as directed by MOVE staff at the Museum. Hand sanitiser will be available throughout the tour and AGM. Attendees should socially distance as much as the circumstances allow.

MINUTES OF THE 2020 AGM
Attendees may review the minutes of the 2020 AGM held at McHarry’s in Breakwater, including the election of the new committee. 

ANNUAL REPORT
Outgoing secretary Paul Kennelly has prepared an annual report detailing the societies’ activities and financial records over the 2020/2021 financial year.

COMMITTEEE ELECTIONS:

Vacant positions include:

Executive Positions:
* President
* Deputy President
* Secretary
* Treasurer

Officers:
* Assistant Secretary
* Tours Organiser
* Historical Research (Heritage/Archive)
* Membership
* Restoration
* Safety
* Publications Editor
* Social Media Officer
* Website & Virtual Museum Content Officer

We’d also welcome those who wish to join us as general committee members.

As always members are encouraged to put themselves forward if they believe they can make a contribution to the Society, particularly helping us organise tours.

SPECIAL RESOULTION
As part of the AGM, the Committee is asking members to consider the following special resolution:

That this AGM

(a) ratifies the decision of the Committee to take up the option of two fully funded display positions at the Museum of Vehicle Evolution at Shepparton for an initial period of 12 months (November 2021 – November 2022) at $2,500 per position (plus GST) for a total cost of $5,000 (plus GST),

(b) directs the Committee to seek sponsorships from members to fund, or part fund, the annual cost, and according to level of sponsorship received, to fund any deficit from reserves and/or from an agreed co-contribution from the owner of the bus being displayed,

(c) directs the Committee to seek expressions of interest from both operator and individual members for vehicles to be rotated through the Museum during the 2022 year, and any subsequent year, in the Society’s two positions,

(d) directs the Committee to undertake an evaluation of the program with a view to presenting a recommendation at the September 2022 AGM for continuance (or otherwise) in the program for a period of up to three years.

NOMINATION & PROXY FORMS
Nomination forms have been emailed to members and can also be downloaded from our website:

PDF – https://bcsv.org.au/wp-content/uploads/Notice-of-2021-AGM.pdf

DOC – https://bcsv.org.au/wp-content/uploads/Notice-of-2021-AGM.doc

Nominations can be forwarded to The Secretary, Bus & Coach Society of Victoria, PO Box 33, Caulfield East, 3145 or to secretary@bcsv.org.au  to arrive by Wednesday 26th January 2022 or be made in person at the AGM.

Members who are unable to attend the AGM may nominate a proxy by way of a form which clearly identifies the name of the member’s proxy and is signed by the member. An example proxy form has been created (see link above), however, use of this form is not required.

Proxy forms should be declared by your nominated proxy at the commencement of the AGM.

They can also be forwarded to The Secretary, Bus & Coach Society of Victoria, PO Box 33, Caulfield East, 3145 to arrive by Wednesday 26th January.

Digital copies will be accepted at secretary@bcsv.org.au up to 24 hours before the meeting time i.e. by 1pm on Friday 28^th January 2022.

MEMBERSHIP RENEWALS
For those yet to renew their membership for 2021-2022, see https://bcsv.org.au/membership/

Cash payments will be accepted on the day.

RULES
A copy of the BCSV rules can be found on our website – https://bcsv.org.au/about/model-rules/

We encourage all members planning to nominate to familiarise themselves with the rules ahead of the AGM.

As usual, only eligible BCSV members will be entitled to nominate and vote on the day.